Department Cards

Department cards are used by departments to make purchases at campus locations such as copy machines and dining services. Cards may be authorized for use at the Bookstore or at Dining Service locations upon request.  Department cards may not be used at vending machines.

Purchases made with a Department card are billed to a BYU account code provided by the department. Department cards have an increasing balance; the balance displayed is the amount spent, not the amount available to spend. Balances on Department cards with no spending limit or a monthly limit are reset to a zero balance at the beginning of each month.

To request a new department card please email the Signature Card ID Center, idcenter@byu.edu, with the following information:

• Name as it is to appear on the card (Department or person) - no more than 30 characters please
• Department Operating Unit (8 digits), optional: Account (4 digits) and Class (5 digits)
• Department & College
• Name of person who will have possession of card
• Office address, phone number, and email address of person who will have possession of card
• Name of person who will receive monthly statements
• Office address, phone number, and email address of person who will receive monthly statements
• Whether the card should be authorized for Dining Services (excluding Vending)
• Whether the card should be authorized for use at the Bookstore
• No maximum limit, monthly maximum limit, or total/standing maximum limit

To make changes to an existing Department card or for questions regarding Department cards, please contact the Signature Card ID Center at 422-3866.

Printing in Open Access Labs with Department Cards

• From the File menu of your document, select Print.
• From the drop-down menu on the Print dialog box, select BYU Public B&W to print on a black and white printer or BYU Public Color to print on a color printer.
• Click OK.
• Instead of your NetID, enter your 9 digit Department card number (000XXXXXX) and a name for the print job.
• Click Print. Your print job is sent to a print queue that you can access from any authorized print station on campus. Your print job will remain in the queue for four hours or until you print it. Click the Printer Locations link in the left sidebar of this page for a list of printers and their locations.
• Swipe your Department card at the print station.